![]() Research and book a party venue Decide where you will be hosting the event. Then choose a theme or concept - remember to keep in mind the occasion, type of venue you're thinking of, and the season. Research and hire an event planner/designer It may make sense to hire a pro to help things go smoothly and make your party unique.Ĭhoose a party theme and color scheme Determine how formal/casual you want the event to be. RSVP rates are typically around 75%, so you can invite a few extra people.įigure out your budget Determine what you're willing to spend and set up a system to keep track of your spending (like our handy dandy party budget planner). Start your guest list Decide how many guests you will invite. Set the event date Pick a date and time for your event keeping in mind potential conflicts for VIPs on your guest list. ![]() Here is your ultimate party planning checklist. 4. Party checklist web pageĭon’t forget to bookmark this page! We’ve got an event checklist below including links to more party ideas, venues and suppliers. 3. Party planning checklist excelĭownload this party planning excel template to your computer for a completely customizable party checklist (bonus: you’ll get an event budget planner, supplier contact list, and guest list manager, too!). All you need is a google account to make a copy of your own party planning google sheet to customize for your event. Make a copy of this party planning checklist google doc for easy access from any device and planning on the go. File includes a party checklist, budget worksheet, guest list manager, and supplier contact list. Print and pin our free printable event checklist. We’ve provided this free party planning checklist template in multiple formats so you can choose the best one (or two) for you. To help you keep organized and plan a successful event, we have designed this event planning checklist and timeline to guide you through-from pre-event project management to when guests arrive. At a minimum, we recommend getting started 4 months before for less stress, a good turn out, and more choices when it comes to venues and suppliers. How early you get started with your party planning can vary widely depending on the scale and formality of the event, whether you’re inviting guests from out of town, and potential date conflicts. Trust your planner and know that they have your best interests at heart.Planning an event doesn't have to be stressful-in fact, it can actually be fun if you stay organized with our free party planning checklist! Whether you’re hosting a milestone anniversary, special birthday or a seasonal party, the more prep work you do in the beginning means the more free time you will have later to enjoy the fabulous party you’ve put together. Ultimately, a wedding planner is an essential investment that brings expertise, experience, and peace of mind to your special day. Helps out photographer/videographer to get the perfect shot (throws veil in air for wind blown shot, holds extra lights, crouches behind you holding dress so it doesn’t get dirty, etc.) Handles all big family/friend personalities and gives them jobs if you need space from themīrings a portable fan to fan you between pictures when it’s hot outside (also has water and your drink of choice on standby to take sips from between pictures!) Stops drunk guests or unplanned guests from getting on the mic to give a toast or speech Stops the band from warming up/doing sound check during your ceremony (if reception is close by) Makes sure that champagne toast is actually poured by the caterer before the DJ announces it’s time for toasts Makes sure there is a plate and forks by your cake before you cut it so that your ceremonial slice has a place to go Makes sure you get appetizers, dinner, and your favorite beverage in hand all night Makes an extra boutonniere when one breaks Sews back the groomsmen’s broken bowtie (or split pants!) or broken bridesmaids dress While planning packages offer many essential services, there are countless other tasks that your planner can do to ensure a stress-free and enjoyable experience for you and your loved ones.
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